Author: Joseph Hardin

South Gate Kaput

I just got a call from Tom Chambers and he informed me that the south gate has finally given up the ghost.  It is disabled in the closed position.  So can you put out a communication to the membership to let everyone know that vehicle access to the club grounds is now only available through the north gate? I will chase the gate maintenance guys again to try and speed up their response.

Cheers, Menno.

Club Rental Sept 7

Our fellow member, Larry McCartney, has rented the Club facilities (upstairs and picnic shelter) for the evening of Saturday, Sep. 7/24, to hold a family Engagement Party. All the necessary insurance, permits and fees have been received, in good order.

GYC Fishing Derby Sept 13-14

Georgian Yacht Club Annual Fishing Derby 2024

All Members and guests are welcome – It’s time to show off your fishing skills….

On September 13 and 14, 2024.

The derby entry fee is $15.00 a person; this includes meal or $15 per person for meal.
Please bring either a salad or dessert for the fish fry.

You can start fishing as early as you would like to on Friday but the official weigh in starts on Friday at 8:30 pm and on Saturday at 11:00 am at the gas dock.

All fish must be weighed by noon on Saturday.

All fish entered will be donated for the Fish Fry starting at 5pm on Saturday.

There will be a trophy for the largest fish. There will be another prize for most pounds per pole.

Please confirm or pay Scott Wilson by September 12, 2024.

Any questions please call Scott Wilson cell 519-375-4470

or email scottewilson75@gmail.com

Gas Dock UPDATE

We have unfortunately lost Charlie as our Gas Dock attendant for an indefinite period of time.

I put out a call for volunteers and received a gracious offer from Rudy Hachey to assume the duty on our regular schedule.

Since we lost our Wednesday night gas schedule, I have arranged to have an extra opening tonight, Thursday, from 4-8 pm.

Anyone that may have a 15 year old that is soon to be 16 that maybe looking for a summer job, this year or next, please contact me.

Please don’t forget to express your appreciation to Rudy when you visit the Gas Dock.

Thank you Rudy!

Murray

Gas dock volunteers needed ASAP

We have unfortunately lost Charlie as our Gas Dock attendant for an indefinite period of time.

I am now asking for volunteers to assist with the Gas Dock until I can find a replacement.
I would like to see 2 volunteers per shift, to assist each other with the opening/closing procedures and documentation.
I am currently transcribing the detailed procedures and will have available ASAP.
Please text me your availability, starting this Friday and throughout August. I would like to stay as close to our current schedule, based on volunteers availability.

Volunteers are required to complete “Oil Spill Prevention & Response for Marina Staff” at courses. boats.org, a FREE online course that all boaters would benefit from.

If anyone has a possible candidate for the position, please let me know.

Murray Arnold (murrayarnold@hotmail.com)

AGM Tonight April 29 7pm

The Annual General Meeting for the GYC Membership is tonight.

1. MOTION TO BE VOTED ON AT THE AGM:
Members will be asked to vote to approve the Proposed Articles of Amendment and Proposed GYC General Operating Bylaws No2.
Members will not be asked to vote to approve The Policies and Procedures. These have already received approval by the Board of Directors on April 10th and are not voted on by the Members.
Any Member can propose changes to the Policies and Procedures at any time by working with their respective Committees. The document will be reviewed annually by the Board in February and therefore is an ongoing work. It represents a good first step to meet the needs of the Club and the Members.
2. BACKGROUND OF THE ACTIVE PROCESS OVER THE PAST 2.5 YRS:
A – The Letters Patent are the original paperwork registered with the provincial government back in 1952.
The Letters Patent are required to be revised slightly. These revisions are given the legal name of The Articles of Amendment.
B – The Bylaws required a great deal of changes.
Both changes, mentioned here, were required under the Ontario Not-for-Profit Corporations Act. After the extensive work of the Bylaws Committee, legal consultation was sought in finalizing these documents.
The Membership received a notice to access both the Proposed Articles and the Bylaws on April 11th with the Notice of the AGM. The motion to approve these two documents will be brought forth at the meeting.
3. FINAL STEPS COMPLETED BY THE BYLAWS COMMITTEE: The Bylaws Committee sought the input of the Membership, and three information sessions were held over the course of nine months. They received feedback regarding the following five points:
A. Dissolution
B. Spending
C. Borrowing
D. Legal Review
E. Policies & Procedures



A. DISSOLUTION
One of the items that must be included in the Articles is identifying where any residual liquid assets would go, in the event of the corporation dissolving. Legally we have the choice of A. to another Non-for -Profit corporation with similar goals as the GYC or B. to the current Members.
The choice was determined to be B., after the Members were polled on a survey.
This decision is written into the Proposed Articles of Amendment.



B. SPENDING
The draft presented at the information session in September did not include a restriction of a 10% overage of the Annual budget.
The Membership gave their feedback to retain this in the Bylaws.
This was then included in the proposed Bylaw. 



C. BORROWING
The draft presented in September did not include restrictions on borrowing.
Based on feedback from the Members, this was then included in the proposed Bylaw. 



D. LEGAL REVIEW
The Membership requested an outside legal review of the Bylaws to be done.
The Bylaws committee made those arrangements and the Board of Directors have approved the resulting Proposed Bylaws and Proposed Articles of Amendment for presentation to the Membership.

E. POLICIES & PROCEDURES
The Membership requested that the Policies and Procedures be made available for review prior to voting on the Articles and the Bylaws. This document has been approved by the Board of Directors and has been made available in electronic and paper form for the Membership.



4. VOTING BY PROXY (Bylaw 5.6)
Any Member, who is unable to attend meetings of the Club, may authorize by proxy another Member of the Club to vote in the Member’s stead. The form for proxy will be mailed with the notice of such meeting. The proxy may be mailed directly to the Secretary, or the appointee may hand in the proxy to the Secretary prior to the meeting, to be recorded.
Note as above: Simply put, if you are unable to attend the meeting, please consider signing and dating the proxy and have it brought to the meeting by the Member you are entrusting it to, or arrange to pass to the Secretary, Micheal Forcier, ahead of time.  The new Act requires it to be signed and dated.
A copy of the Proxy is available at this link:
https://www.georgianyachtclub.com/wp-content/uploads/2024/04/PROXY-for-download-and-print-for-AGM-on-April-29-2024.pdf