Category: Yacht Club Business

Facility Reservations

May 25, 2024

Brent & Brenda McKinnon (Wendy Lee B23), have reserved the kitchen from 3 to 4 pm, and space in Picnic Shelter from 2 to 7 pm, for a Birthday Party.

September 7, 2024

Larry McCartney (Blue Thunder B20): Sept. 7/24 – 2 to 9 pm. – Booking the Clubhouse Upstairs and the Picnic Shelter (with members still welcome to use the bathrooms) – for a Family get together.

Member Application

There is currently an application from Stephen James for FULL MEMBERSHIP (to the B List) in the club. Stephen hopes to bring in his 18′ Lund Fishing boat.

Further to the Bylaws, Policies and Procedures of the club, notice of an application is to be made on this website and the bulletin board for a minimum of 30 days. Members may communicate to the membership committee (membership@georgianyachtclub.com) or to the board prior to the June 3rd board meeting any relevant information about the applicant.

MEMBERSHIP

Enhancements and Bug Fixes

Rainy day projects.

  • The member detail popup now lists all of the committees a member serves on.
  • The member detail popup was not showing “Year Became Associate” or “Year Dock Assigned” for those members where this data has been entered.
  • The boat detail was marking any boat without an image as “Secondary Boat.”

AGM Tonight April 29 7pm

The Annual General Meeting for the GYC Membership is tonight.

1. MOTION TO BE VOTED ON AT THE AGM:
Members will be asked to vote to approve the Proposed Articles of Amendment and Proposed GYC General Operating Bylaws No2.
Members will not be asked to vote to approve The Policies and Procedures. These have already received approval by the Board of Directors on April 10th and are not voted on by the Members.
Any Member can propose changes to the Policies and Procedures at any time by working with their respective Committees. The document will be reviewed annually by the Board in February and therefore is an ongoing work. It represents a good first step to meet the needs of the Club and the Members.
2. BACKGROUND OF THE ACTIVE PROCESS OVER THE PAST 2.5 YRS:
A – The Letters Patent are the original paperwork registered with the provincial government back in 1952.
The Letters Patent are required to be revised slightly. These revisions are given the legal name of The Articles of Amendment.
B – The Bylaws required a great deal of changes.
Both changes, mentioned here, were required under the Ontario Not-for-Profit Corporations Act. After the extensive work of the Bylaws Committee, legal consultation was sought in finalizing these documents.
The Membership received a notice to access both the Proposed Articles and the Bylaws on April 11th with the Notice of the AGM. The motion to approve these two documents will be brought forth at the meeting.
3. FINAL STEPS COMPLETED BY THE BYLAWS COMMITTEE: The Bylaws Committee sought the input of the Membership, and three information sessions were held over the course of nine months. They received feedback regarding the following five points:
A. Dissolution
B. Spending
C. Borrowing
D. Legal Review
E. Policies & Procedures



A. DISSOLUTION
One of the items that must be included in the Articles is identifying where any residual liquid assets would go, in the event of the corporation dissolving. Legally we have the choice of A. to another Non-for -Profit corporation with similar goals as the GYC or B. to the current Members.
The choice was determined to be B., after the Members were polled on a survey.
This decision is written into the Proposed Articles of Amendment.



B. SPENDING
The draft presented at the information session in September did not include a restriction of a 10% overage of the Annual budget.
The Membership gave their feedback to retain this in the Bylaws.
This was then included in the proposed Bylaw. 



C. BORROWING
The draft presented in September did not include restrictions on borrowing.
Based on feedback from the Members, this was then included in the proposed Bylaw. 



D. LEGAL REVIEW
The Membership requested an outside legal review of the Bylaws to be done.
The Bylaws committee made those arrangements and the Board of Directors have approved the resulting Proposed Bylaws and Proposed Articles of Amendment for presentation to the Membership.

E. POLICIES & PROCEDURES
The Membership requested that the Policies and Procedures be made available for review prior to voting on the Articles and the Bylaws. This document has been approved by the Board of Directors and has been made available in electronic and paper form for the Membership.



4. VOTING BY PROXY (Bylaw 5.6)
Any Member, who is unable to attend meetings of the Club, may authorize by proxy another Member of the Club to vote in the Member’s stead. The form for proxy will be mailed with the notice of such meeting. The proxy may be mailed directly to the Secretary, or the appointee may hand in the proxy to the Secretary prior to the meeting, to be recorded.
Note as above: Simply put, if you are unable to attend the meeting, please consider signing and dating the proxy and have it brought to the meeting by the Member you are entrusting it to, or arrange to pass to the Secretary, Micheal Forcier, ahead of time.  The new Act requires it to be signed and dated.
A copy of the Proxy is available at this link:
https://www.georgianyachtclub.com/wp-content/uploads/2024/04/PROXY-for-download-and-print-for-AGM-on-April-29-2024.pdf