The Annual General Meeting for the GYC Membership is tonight.
| 1. MOTION TO BE VOTED ON AT THE AGM: |
| Members will be asked to vote to approve the Proposed Articles of Amendment and Proposed GYC General Operating Bylaws No2. |
| Members will not be asked to vote to approve The Policies and Procedures. These have already received approval by the Board of Directors on April 10th and are not voted on by the Members. |
| Any Member can propose changes to the Policies and Procedures at any time by working with their respective Committees. The document will be reviewed annually by the Board in February and therefore is an ongoing work. It represents a good first step to meet the needs of the Club and the Members. |
| 2. BACKGROUND OF THE ACTIVE PROCESS OVER THE PAST 2.5 YRS: |
| A – The Letters Patent are the original paperwork registered with the provincial government back in 1952. |
| The Letters Patent are required to be revised slightly. These revisions are given the legal name of The Articles of Amendment. |
| B – The Bylaws required a great deal of changes. |
| Both changes, mentioned here, were required under the Ontario Not-for-Profit Corporations Act. After the extensive work of the Bylaws Committee, legal consultation was sought in finalizing these documents. |
| The Membership received a notice to access both the Proposed Articles and the Bylaws on April 11th with the Notice of the AGM. The motion to approve these two documents will be brought forth at the meeting. |
A. Dissolution
B. Spending
C. Borrowing
D. Legal Review
E. Policies & Procedures
A. DISSOLUTION
One of the items that must be included in the Articles is identifying where any residual liquid assets would go, in the event of the corporation dissolving. Legally we have the choice of A. to another Non-for -Profit corporation with similar goals as the GYC or B. to the current Members.
The choice was determined to be B., after the Members were polled on a survey.
This decision is written into the Proposed Articles of Amendment.
B. SPENDING
The draft presented at the information session in September did not include a restriction of a 10% overage of the Annual budget.
The Membership gave their feedback to retain this in the Bylaws.
This was then included in the proposed Bylaw.
C. BORROWING
The draft presented in September did not include restrictions on borrowing.
Based on feedback from the Members, this was then included in the proposed Bylaw.
D. LEGAL REVIEW
The Membership requested an outside legal review of the Bylaws to be done.
The Bylaws committee made those arrangements and the Board of Directors have approved the resulting Proposed Bylaws and Proposed Articles of Amendment for presentation to the Membership.
E. POLICIES & PROCEDURES
The Membership requested that the Policies and Procedures be made available for review prior to voting on the Articles and the Bylaws. This document has been approved by the Board of Directors and has been made available in electronic and paper form for the Membership.
4. VOTING BY PROXY (Bylaw 5.6)
Any Member, who is unable to attend meetings of the Club, may authorize by proxy another Member of the Club to vote in the Member’s stead. The form for proxy will be mailed with the notice of such meeting. The proxy may be mailed directly to the Secretary, or the appointee may hand in the proxy to the Secretary prior to the meeting, to be recorded.
Note as above: Simply put, if you are unable to attend the meeting, please consider signing and dating the proxy and have it brought to the meeting by the Member you are entrusting it to, or arrange to pass to the Secretary, Micheal Forcier, ahead of time. The new Act requires it to be signed and dated.
A copy of the Proxy is available at this link:
https://www.georgianyachtclub.com/wp-content/uploads/2024/04/PROXY-for-download-and-print-for-AGM-on-April-29-2024.pdf
